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Will a virtual office save my business money?
A virtual office is an ideal solution for start-up businesses or medium sized businesses who want to keep costs down. Money is tight for everyone at the moment, which is why this solution is especially relevant in today's business world.
Typically, Virtual office services have options as there is no “one size fits all” approach. This is because each business is different. This means that you purchase just the services you need to enhance your business.
Examples of these packages include:
- Virtual Office Address Only – This would include things like the use of a professional business address, receiving mail, handling and receiving shipments and also signing for mail when authorized so you don’t have to use your home address.
- Full Virtual Office with Live Answering – This includes all features of the package above but also live personalized telephone answering and call handling by virtual receptionists.
- Full Virtual Office with Live Answering and Conference Room Time – This includes all features of the package above plus conference room time which is very handy for any business owner who wants to meet with clients but doesn’t want to take them “back home!” which can seem unprofesional.
A virtual office will provide you with a low investment solution. Because the start up costs aren’t huge, you can feel secure in your decision to choose a virtual office. A virtual office is an ideal option for the small home companies looking for a professional company image. The company saves money and the clients feel they are dealing with a prestigious company, too.
A virtual office is also an excellent way to present a bigger company presence. With a virtual office, suddenly you can become a large as a multi-story office building located in the prestige business districts of your city rather than a 5x5foot spare room in your house. Nobody wants to deal with a company that might work out of a house, as although the services might be top quality, it feels unprofessional.
Businesses are realizing the benefits of utilizing virtual offices, because this means that work is no longer restricted to the office premises (or the home, if working from home).
Offices that work virtually rely on technologies like broadband internet, private networks, VOIP telephony and video conferencing.
Utilizing a virtual office can save you money in various ways.
The first is that you can save in travel expenses, food, dry-cleaning and other related expenses. Overhead costs can also be reduced, like rent, furniture and so on. There is also a minimal capital outlay, because you only pay for a limited number of services, the services that you use. This might include things like call or mail handling. There is also no need of a physical office space with your presence is required in a virtual office.
A virtual office can also give you access to receptionist services. With mail handling, clients feel they are posting correspondence to a professional business or PO BOX address while you are still working from home. If you need to, conference rooms can be booked from time to time when you need to meet with clients face to face.
With call handling, Your business calls can be answered on a 24 hour 7 days a week 365 days a year basis for you if required, so you will have no worries at all because all your calls will be answered quickly, politely and in a friendly manner. All of your calls are important to you and every call could be potential business for your company and, in the present climate you cannot afford to lose business because a call wasn’t answered.
Similarly, it is well known that customers would rather talk to a real person than to leave a message on an answering service with recently published research has found that 80% of people will hang up rather than leave a message.
A virtual office also saves a significant portion of your time, which you would otherwise spend on more important things. Instead of conducting admin or answering calls, you can focus on making sales.
A virtual office gives your company the professionalism it needs to succeed.
A virtual office facility will provide quality meeting room facilities at an economical fee when compared to hotel conference room rates. This means you can avoid the embarrassing situation of telling a client to meet you “back at my home” where you will conduct a meeting in the kitchen or lounge. This just doesn’t appear professional and can make you feel awkward.
The conference rooms are fully equipped with everything you need. The availability of white boards or audio-visual equipment to support the meeting might be limited at your home office but in the outsourced conference room you can appear professional and well equipped. Also, parking might be difficult to accommodate in your home’s road and you will also need to provide restroom and beverage services which is also difficult in a home office environment. A quality virtual office facility can provide all of the equipment and facilities needed for you and your important business meeting.